Why We Use G Suite for Our Business

19 June 2018

Hanafi Mohd Sam
G Suite, formerly known as Google Apps, is a powerful set of intuitive business tools that Google has designed to integrate with other commonly used solutions— simplifying your several day-to-day tasks so that you can spend more time growing your business.

Under one platform, you’ll have access to a number of powerful applications such as Gmail, Calendar, Sheets, Slides, Drive, Docs, Forms, Sites, Hangouts, Google+, and many more.

Currently, over 3 million small and large businesses are using G Suite. If your business hasn’t switched to G Suite, then it’s fair to say you’re missing out a whole lot of benefits that it offers.

Well, here are the advantages of using G Suite for your business…

1. Free 30 GB storage

With G Suite, each of your employees enjoys online cloud storage up to 30 GB of content. This storage is shared between Gmail, Google Drive, and Google Photos.

The good news is that there is a business and an enterprise package that offers unlimited storage packages to accommodate businesses with a large number of users.

2. Easy integration with other web apps

G Suite does not only provide an easy-to-understand user interface but also allows for easy integration with other third-party apps, such as CRM and project management solutions. For example, the Google Calendar enables you to create events, schedule appointments and add reminders to track deadlines.

The notifications can easily be sent directly to group members of your organization or those outside, right in their inbox as the Google Calendar is integrated with Gmail.

3. Synched apps

The G Suite tools synch your calendar events, mail, contacts, notes, and tasks to make sure all information is current. The synchronized information can be accessed via mobile phones & tablets (Android and iOS), Windows, Mac, as well as Linux computers.

Speaking of devices, you can use the Admin Console feature to create accessibility settings – controlling the devices and users that connect to your G Suite apps.

4. Makes collaboration simple and effective

You and your selected team members can view as well as edit word processing documents, spreadsheets, and presentations at the same time, without the need for Office software. The edits made are instantly stored in the cloud and backed up by Google.

Interestingly, you won’t lose the previous or old versions and, therefore, you can go back to retrieve the information you need.

There’s the built-in chat feature (we usually use Slack) that makes it a lot easier communicate and brainstorm ideas as team members work on editing the documents, thus allowing fast completion of projects in an organized way.

You’ll realize that this feature simplifies sharing documents, and eliminates the need to pass around a Word document for review to editors and then compare their revisions to the original version of the document.

5. Full access to key data

The G Suite Google Cloud Search option allows you to easily search and access all the company’s data created and stored by whichever employee.

This is ideal especially when information is stored by a specific user as it can help prevent the loss of sensitive details.

6. Creates a trusted & professional communication

The ability to send custom emails with your domain name, for example, yourname@domainname.com — is perhaps the most appealing perks of using G Suite. It helps create a more professional communication, and it will show your customers that you take your business seriously.

7. Increased Convenience

Authorized parties can access their cloud-based data whenever they are, from any device as long as there’s internet connection.

However, if a member is in a location where there’s no network, admins can grant controlled access to documents offline.

8. Top-Notch Data Security

Your business is guaranteed the highest standards of security for data stored in the platform’s cloud storage (Google Drive). G Suite employs a 2-step verification system, which prompts users to sign in with their passwords and a second verification code sent to their mobile phones

This makes it hard for unauthorized members to access user accounts.

Our Thoughts…

We believe the G Suite useful features make it a practical solution for your wide range of day to day business needs and we are happy to share with you the business tools you need to move operations anywhere and grow your business.

The author, Hanafi Mohd Sam, also blogs at https://www.hanafimohdsam.com.
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